A payment reminder that gets you paid
Most late payments aren't refusals. The invoice got buried, the customer meant to pay it after the weekend, or a spouse thought the other one paid. A clear, polite reminder with the amount, the due date and a way to pay fixes most of them.
Tell Typli which invoice it is and how late it is. You get a reminder as an email and a text in your own voice, each ready to copy and send.
What to put in a payment reminder
- The invoice number and what it was for, like "invoice #1006 for the roof replacement".
- The amount due, and what's already been paid if there was a deposit.
- The due date, so there's no argument about when it was due.
- How to pay: Zelle, card, check or your payment link, whatever you take.
- An easy out, like "If it's already on its way, thank you." It keeps the tone friendly and gives them a way to save face.
Payment reminder email template
Subject: Invoice #1006 is past due
Hi Ana,
A quick reminder that invoice #1006 for the roof replacement, $10,245.86, was due on October 18.
You can see the invoice here: [invoice link]. Zelle or a check both work.
If it's already on its way, thank you, and please ignore this. If anything on the invoice doesn't look right, just let me know.
Thanks, Mike
Payment reminder text template
Hi Ana, it's Mike. Friendly reminder that invoice #1006 for the roof ($10,245.86) was due Oct 18. Zelle or a check both work. Invoice: [invoice link]. Thanks!
How firm should it be?
- Before or on the due date: a friendly heads-up.
- A week or two late: still friendly, with the amount and the link front and center.
- 30 days or more: firmer and shorter. Ask for a payment date.
- Final notice: say what happens next, but only consequences you're actually prepared to follow through on and that your contract allows.
Typli matches the tone to how late the invoice is, and it never mentions late fees, collections or legal action unless you tell it to.
If the invoice is in Typli, open it and choose Payment Reminder. The tool opens with the invoice number, the amount still owed, the due date, your payment terms and the invoice link already filled in.
Frequently asked questions
Is it free?
Yes. You can write reminders without an account. A free account saves your work and signs every message with your name and business.
Can I send it as a text?
Yes. Every reminder comes as an email and as a text under 320 characters. Copy whichever you need.
Does it add late fees?
Only if you tell it about them. Typli doesn't invent fees, dates or consequences.