Email Subject Lines

Learn the secrets to crafting captivating subject lines for your emails.

Resignation Email Subject Lines: Crafting Your Goodbye with Precision and Professionalism

Navigating the process of resignation can be a complex dance of emotions, professional etiquette, and future aspirations. Among the many steps involved, sending a resignation email stands out for its significance. It's not just about informing your employer of your decision to leave; it's about doing so in a manner that preserves relationships and leaves doors open for the future. Central to this email is your subject line—a small but mighty component that sets the tone for your entire communication. In this guide, we'll explore the art and science of crafting resignation email subject lines, offering insights, tips, and, of course, 101 examples to inspire your own.

Table of Contents

Key Takeaways

  • Professionalism is Key: Always maintain a professional tone in your resignation email, regardless of your reasons for leaving or your relationship with the company.
  • Tone Matters: Match the tone of your subject line and the body of your email. Consistency ensures your message is received as intended.
  • Clear Communication: Whether your subject line is professional, personal, brief, or creative, clarity is paramount. Your subject line should never leave the recipient guessing about the content of the email.
  • Timing and Preparation: Before sending your resignation email, have a conversation with your manager if possible. Prepare for the transition by reflecting on your time at the company and how you can help during the handover period.
  • Constructive Feedback: If you choose to provide feedback, either in your resignation email or during an exit interview, frame it constructively. Focus on your growth and future steps rather than dwelling on past negatives.
  • The Importance of Subject Lines: Choosing the right subject line sets the tone for your entire resignation message. We provided 101 examples to inspire you, categorized into professional & formal, personal & warm, brief & to the point, and creative & unique.
  • After Sending Your Email: Your responsibilities don’t end after hitting send. Prepare for an exit interview, if applicable, and ensure a smooth transition of your duties to maintain professionalism until your last day.
  • FAQs Guidance: Common questions about resignation emails are addressed, highlighting the importance of directness in subject lines, handling resignations in remote positions, using humor cautiously, and resigning on bad terms with professionalism.
  • Leaving a Positive Impression: A well-crafted resignation email, starting with its subject line, is an opportunity to leave a positive and lasting impression on your employer and colleagues.
  • Seek Resources: Utilize available resources and templates, such as those found on The Balance Careers or Indeed's Career Guide, to guide your resignation email composition.

Understanding Resignation Email Etiquette

Before diving into the subject lines themselves, it’s important to lay the groundwork with some resignation email etiquette. This isn’t just about leaving a job; it’s about closing a chapter of your professional life with grace and professionalism.

Professionalism Matters

Resignation emails are more than mere formalities; they're reflective of your professional demeanor and can have long-lasting impacts on your career trajectory. A thoughtfully crafted email can smooth the transition process, preserve valuable network connections, and even open doors down the line. It's about leaving on a high note, ensuring that memories of your departure evoke respect and understanding.

The Role of Timing and Tone

Timing is everything. Aim to send your resignation after you've had a face-to-face conversation (or a virtual one, if remote work is involved) with your manager. As for the tone, it should mirror the nature of your relationship with your employer and the company culture, but err on the side of formality. Even if your workplace is laid-back, a resignation email is a document that could be forwarded to HR and higher management, so professional and respectful language is key.

Preparing to Write Your Resignation Email

The preparatory steps taken before typing out your resignation can greatly influence both the content and reception of your email. Here's how to pave the way for a smooth email composition process.

Reflect On Your Reasons: Understanding why you’re leaving can help guide the tone of your email. Whether you're leaving for a new opportunity, personal reasons, or because of workplace dissatisfaction, your reasons could subtly influence your language and sentiment.

Prepare for Transition: Consider how you can make the transition as seamless as possible for your team. This foresight can inform not only the body of your email but also the subject line, suggesting a spirit of cooperation and responsibility.

Self-Assessment for Feedback: If you plan to provide constructive feedback in your email or during an exit interview, take time to articulate your thoughts clearly and professionally. This will help you approach sensitive topics with tact.

Crafting the Perfect Subject Line

Your resignation email's subject line serves as its first impression, and possibly your last written word to your employer, so making it count is imperative. Here's how to ensure it strikes the right note.

Purpose and Components

The subject line should clearly signal that the email is about your resignation, without alarming the recipient. A balance between clarity and subtlety often works best, hinting at the content without being overly dramatic.

Key Components:

  • Indication of resignation: A straightforward mention that this email is about your departure.
  • Professional tone: Even if you're close with your manager, maintain professionalism.
  • Personal touch (optional): If appropriate, a personal note or thank you can add warmth.

Tips for Professionalism:

  • Avoid negative language: Even if you’re leaving under less-than-ideal circumstances, keep the subject line neutral.
  • Be concise: Long subject lines get cut off in email clients. Keep it short and to the point.
  • Reflect your relationship: If you have a friendly relationship with your manager, it’s okay to reflect this—just maintain professionalism.

Let's pause here before diving into specific types and examples of resignation email subject lines. This section has set the stage for understanding the significance of a well-considered subject line, paving the way for the detailed examples and guidelines to follow.

Types of Resignation Email Subject Lines

Understanding the tone you want to set with your resignation email is key to selecting the right subject line. The following categories can help guide your choice, ensuring it aligns with your personal circumstances and your relationship with the company and its people.

Professional & Formal

For those in traditional corporate environments or when leaving a senior position, a professional and formal tone is usually best.

  1. "Notice of Resignation - [Your Name]"
  2. "Formal Resignation Effective [Date] - [Your Name]"
  3. "Submission of Resignation - [Your Full Name]"
  4. "Resignation Announcement - [Your Name]"

Personal & Warm

If you're part of a close-knit team or have developed strong relationships with your colleagues and managers, a personal touch can be appreciated.

  1. "Farewell and Thank You - [Your Name]"
  2. "[Your Name]'s Notice of Departure - Thank You"
  3. "With Gratitude - My Resignation [Your Name]"
  4. "Moving Onward - A Personal Note from [Your Name]"

Brief & To the Point

Sometimes, simplicity is best, especially when communication norms at your workplace lean towards brevity.

  1. "Resignation - [Your Name]"
  2. "[Your Name] - Resignation"
  3. "Notice of Resignation"
  4. "Departure Notice - [Your Name]"

Creative & Unique

In creative industries or workplaces with a culture of innovation and informality, a unique subject line might be the most fitting farewell.

  1. "Signing Off and Stepping Up - [Your Name]"
  2. "New Horizons Await: [Your Name]'s Resignation"
  3. "The End of an Era - [Your Name]"
  4. "Turning the Page - Goodbye from [Your Name]"

Tips for Writing the Body of Your Resignation Email

Once you've settled on the perfect subject line, tailoring the body of your resignation email to match its tone is crucial. Here are some pointers to ensure your message is received as intended.

  • Match the Tone: Ensure the body of your email reflects the tone set by your subject line. A misalignment here can create confusion or convey insincerity.
  • Key Components to Include: Clearly state your resignation along with your last working day. Express gratitude for the opportunities and experiences gained. Offer to assist with the transition.
  • Be Clear but Concise: While it's important to communicate your message fully, avoid overly lengthy explanations or justifications for your departure.
  • Sample Templates: Consider using or adapting resignation email templates to suit your situation. Websites like The Balance Careers often provide comprehensive guides and examples.

What to Do After Sending Your Resignation Email

The send button has been hit, but your resignation process isn't over yet. Here’s how to navigate the post-resignation phase professionally.

  • Prepare for the Exit Interview: Reflect on your time at the company and be prepared to offer constructive feedback if asked.
  • Transitioning Responsibilities: Make a comprehensive handover document or guide for the person who will be taking over your responsibilities.
  • Staying Professional: Continue to perform your duties diligently until your last day, leaving a lasting positive impression.

FAQs on Resignation Emails

Resignation emails, while common, can still bring up many questions. Here are a few frequently asked questions and their answers.

  • Should my subject line directly say "resignation"? While it's not mandatory, it's advised for the sake of clarity and professionalism.
  • How to resign gracefully from a remote position? The basics remain the same; however, ensure your communication is clear and schedule a video call for a more personal touch.
  • Can I use humor in my resignation email? This depends heavily on your company culture and relationships. If in doubt, lean towards professionalism.
  • How to handle resignation if you're leaving on bad terms? Focus on the future and maintain professionalism in your email. Avoid venting frustrations or burning bridges.


Crafting a resignation email, particularly the subject line, might seem daunting, but it’s an opportunity to leave a positive, lasting impression on your employer and colleagues. By thoughtfully considering your choice of words and the tone you set, you can ensure your departure is handled with grace and professionalism. Remember, the goal is to maintain good relationships and leave the door open for future opportunities.

We hope these tips and examples help demystify the process and empower you to craft a resignation email that reflects your professionalism and respect for your soon-to-be former employer.

Additional Resources

For more detailed templates and additional guidance on writing your resignation letter or email, check out resources like Indeed's Career Guide.

101 Examples of Resignation Email Subject Lines

  1. Notice of Resignation: [Your Name]

  2. Formal Resignation Effective [Date]

  3. Stepping Down: [Your Name]'s Resignation

  4. Moving On: Resignation Announcement

  5. Resignation Letter: [Your Name]

  6. Farewell: [Your Name]'s Departure

  7. End of an Era: Announcing My Resignation

  8. New Beginnings: My Resignation from [Company]

  9. Transitioning Out: [Your Name]'s Resignation

  10. Time to Say Goodbye: My Resignation

  11. Thank You and Farewell: Resignation Notice

  12. Stepping Down: [Your Name]'s Departure

  13. My Resignation: Effective [Date]

  14. Leaving [Company]: My Formal Resignation

  15. A Fond Farewell: Announcing My Resignation

  16. Moving Forward: My Decision to Resign

  17. Resignation Announcement: [Your Name]

  18. Parting Ways: My Resignation from [Company]

  19. Saying Goodbye: My Resignation Notice

  20. My Departure from [Company]: Resignation Letter

  21. Closing a Chapter: My Resignation

  22. Stepping Aside: Formal Resignation Notice

  23. An Important Announcement: My Resignation

  24. Embarking on a New Journey: My Resignation

  25. My Farewell to [Company]: Resignation Letter

  26. Official Resignation: [Your Name]

  27. A Difficult Goodbye: Announcing My Resignation

  28. Leaving My Position at [Company]: Resignation

  29. A New Path: Announcing My Resignation

  30. Respectfully Resigning: [Your Name]'s Notice

  31. Saying Farewell: My Resignation from [Company]

  32. My Decision to Leave: Resignation Letter

  33. Turning a New Page: My Resignation

  34. Grateful for the Memories: My Resignation

  35. Departing [Company]: Formal Resignation

  36. A Heartfelt Goodbye: My Resignation Letter

  37. Stepping Down from [Position]: Resignation

  38. My Last Day: Announcing Resignation

  39. Leaving with Gratitude: Resignation Notice

  40. Transition Notice: [Your Name]'s Resignation

  41. Farewell to [Company]: Announcing My Resignation

  42. Ending My Tenure: Resignation from [Company]

  43. Bidding Adieu: My Formal Resignation

  44. A New Adventure Awaits: My Resignation

  45. Letting Go: Announcing My Departure

  46. A Tough Decision: My Resignation Notice

  47. Saying Goodbye with Gratitude: Resignation

  48. Resignation Effective [Date]: [Your Name]

  49. Moving On from [Company]: My Resignation

  50. Thank You and Goodbye: Resignation Letter

  51. Ending My Journey at [Company]: Resignation

  52. A Bittersweet Farewell: My Resignation

  53. Resigning from [Position]: Formal Notice

  54. Taking a New Direction: My Resignation

  55. Departure Announcement: [Your Name]'s Resignation

  56. My Resignation: A Difficult Decision

  57. Farewell and Best Wishes: Resignation Notice

  58. Stepping Away: My Resignation from [Company]

  59. Goodbye to [Company]: My Resignation Letter

  60. With Sincere Thanks: Announcing My Resignation

  61. Leaving My Role: Formal Resignation

  62. A Farewell to Colleagues: My Resignation

  63. Parting on Good Terms: Resignation Notice

  64. An Emotional Goodbye: My Resignation

  65. My Departure: Resignation Announcement

  66. Letting Go of [Position]: My Resignation

  67. Moving On: My Farewell and Resignation

  68. Gratitude for My Time at [Company]: Resignation

  69. Leaving for New Opportunities: Resignation

  70. My Final Bow: Announcing Resignation

  71. A New Chapter: My Resignation Notice

  72. Ending My Role at [Company]: Resignation

  73. A Farewell Message: My Resignation

  74. With Gratitude: Announcing My Departure

  75. Leaving [Position]: Formal Resignation Notice

  76. Saying Farewell to [Company]: Resignation

  77. My Time to Move On: Resignation Letter

  78. Farewell and New Beginnings: Resignation

  79. Resignation from [Company]: A Tough Choice

  80. Parting Words: My Resignation Notice

  81. Stepping Down with Gratitude: Resignation

  82. The End of an Era: My Resignation

  83. Goodbye and Thank You: Resignation Letter

  84. Departing [Position]: Announcing Resignation

  85. A New Venture: My Decision to Resign

  86. Farewell to My Role: Formal Resignation

  87. With Heavy Heart: Announcing My Resignation

  88. Resignation Announcement: A Fond Farewell

  89. Leaving with a Grateful Heart: Resignation

  90. My Last Day at [Company]: Resignation Notice

  91. Ending My Tenure with Gratitude: Resignation

  92. A Respectful Goodbye: My Resignation

  93. Moving Forward: My Resignation from [Company]

  94. Farewell from [Your Name]: Resignation Letter

  95. With Appreciation: Announcing My Resignation

  96. Leaving [Company]: My Official Resignation

  97. Time for a Change: My Resignation Notice

  98. A Heartfelt Farewell: Resignation Announcement

  99. Departing with Thanks: My Resignation

  100. Ending on a Positive Note: Resignation Letter

  101. Saying Goodbye: My Formal Resignation